How to create distribution list in Outlook

A distribution list, also known as a mailing list, is a collection of email addresses. You can use distribution lists to send an email message to several people at one time. The list can contain a few addresses, or many.

All email systems at Indiana University provide ways to create, manage, and send to distribution lists. For example, you may use Exchange mailing lists to send mail to a group of people. For more information, see How do I send an email message to a group of people? Note that the commands, options, and capacities vary on each system. Furthermore, lists housed on specific systems are unavailable for shared use on other systems. It post provides Outlook Support for creating distribution list and how to manage distribution list. The following method is used to do it.

Create a distribution list using names in the Address Book

1. On the File menu, point to New, and then click Distribution List.
2. In the Name box, type a name.
3. Click Select Members.
4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.

If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.

The distribution list is saved in your Contacts folder by the name you give it.

Create a distribution list by copying names from an e-mail message

1. In the e-mail message you want to copy the names from, select the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).
2. On the Edit menu, click Copy.
3. On the File menu, point to New, and then click Distribution List.
4. In the Name box, type a name for the distribution list.
5. Click Select Members.
6. In the Add to distribution list list, right-click, and then click Paste on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

Excel Text don't appear correctly on the Web page

Upgrade to Microsoft Internet Explorer version 4.01 or later To view a Web page that was saved with interactive data and have all the text appear correctly, you must use Microsoft Internet Explorer 4.01 or later and have the Microsoft Office Web Components (Microsoft Office Web Components: Interactive components, such as worksheets, charts, and PivotTable lists on Web pages that facilitate data analysis. To use these components, you must have a Microsoft Office license.) Installed.

Modify cells that contain automatically wrapped text You might have formatted cells with wrapped text before you published or saved the data as a Web page. In an interactive PivotTable list or spreadsheet on a Web page, text does not wrap within cells. To prevent text from being cut off when you publish or save it, you can shorten the text, use multiple cells for text, or widen the column in your worksheet, and then republish the data.

Do not use CSS for font formatting If you are using a browser that doesn't support cascading style sheets (CSS), do the following:

1. On the Tools menu in Excel, click Options, and then click the General tab.
2. Click Web Options, and then click the Browsers tab.
3. Clear the Rely on CSS for font formatting check box.
4. Republish your data.

How to Repair a corrupted workbook

I am continuing with Computer Help for Excel Application. It post help to repair corrupted file in Excel. When you open a workbook that has been corrupted, Microsoft Office Excel automatically starts File Recovery mode and attempts to reopen and simultaneously repair the workbook.

Excel cannot always start File Recovery mode automatically. If you cannot open a workbook because it has been corrupted, you can try to repair the workbook manually.

You can also try other methods to recover workbook data when repairing a workbook is not successful. As a preventive measure, you may want to save your workbook often and create a backup copy every time that you save it. Or you can specify that Excel automatically creates a recovery file at specific intervals. This way, you will have access to a good copy of the workbook, if the original is deleted accidentally or if it becomes corrupted.

Repair a corrupted workbook manually

1. Click the Microsoft Office Button , and then click Open.
2. In the Open dialog box, select the corrupted workbook that you want to open.
3. Click the arrow next to the Open button, and then click Open and Repair.
4. Do one of the following:
• To recover as much of the workbook data as possible, click Repair.
• To extract values and formulas from the workbook when an attempt to repair the workbook is not successful, click Extract Data.