Composing different types of documents

You can use templates to quickly create all kinds of documents. Word 2007 comes with numerous templates, and you can download many more. When you start a new document based on a template, the document contains its own design elements, and the template's predefined styles ensure that all your paragraphs work harmoniously together.

Start the document

1. Choose New from the Office menu to display the New Document dialog box.
2. With Blank And Recent selected in the left pane, review any templates you've used recently, and double-click the one you want.
3. If you don't see the one you want, click Installed Templates to see the Microsoft templates that were either installed on your computer or downloaded, and double-click the one you want.
4. If you still don't see the one you want, click My Templates, and, in the New dialog box that appears, double-click one of the custom templates.
5. If you want to download a template from Office Online, click a topic to see templates of that type that are available for download, and double-click the one you want.
6. If you want to use an existing document as the basis for a new document, click New From Existing, and locate and double-click the document in the New From Existing window that appears.

   Templates are completely customizable and can come from a variety of sources, so you're likely to encounter substantial differences both in design and in ways you can complete a document based on a template. Try to choose a template that's easy to use and whose design is correct for your purposes.

Complete the document

1. If you aren't already in Print Layout view, click the Print Layout View button.
2. Save the document with the file name you want, in the location you want.
3. If the Show/Hide ¶ button on the Home tab isn't already turned on, click it so that you can see all the elements in the template.
4. If information such as the date is inserted automatically, don't modify the information—it was inserted using a Word field that's automatically updated and formatted.
5. Click a content control—in this case, an Address content control—and replace any placeholder text with your own text.
6. Don't delete any of the special design elements—doing so could ruin the layout of the document.
7. Complete the document, and then save, print, and distribute it.

A paragraph mark contains the paragraph's formatting, so don't delete a paragraph mark unless you want to remove that paragraph's elements from your document. When you delete a paragraph mark, any special formatting that was designed for that paragraph will be lost.

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